It is the safety officer’s responsibility to make sure that Milenium Inc. safety policy and all federal, state and local regulations are followed:( i.e. 29 CFR Part 1926 Occupational Safety and Health Standards, and EM 385-1-1 Corps of Engineers Safety and Health Manual) (when applicable) and any any of the clients safety policies that might exceed the prior mentioned. He/she shall do so by doing the following including but not limited to:

Being proactive instead of reactive in eliminating accidents, injuries etc. Conduct inspections of jobs to ensure that all the above regulations are being followed. Discuss any findings and or changes with the jobsite supervisor. Issue written warnings and or terminate any violators, and turn them in to the Human Resource office to be put in the employees file.
Investigate any and all accidents, injuries, vandalism/theft, damage, utility hits, etc. Some of the methods to do this are as follows:

• Take pictures
• Speak to witnesses
• Turn in reports to insurance companies
• Call local law enforcement (if applicable)
• Write reports on every incident and file
• Contact utility companies when needed
• Speak to Doctors/workmen’s comp. about injuries
• Keep track of 300 log and all other federal/state records
• Suggest corrective actions to be taken to eliminate any further incidents
• MSDA Book/Material logs
• Survey Area for the closest emergency care (Hospital)
• Inspect all PPE/ First Kits

Conduct training for supervisors/employees by either on the job training, classroom environment, or written information to be discussed during tailgate safety meeting. Be aware of any changes in any of the federal, state, local and or company regulations and make sure to relay information to all employees. Provide supervisor with all needed personal protective equipment (PPE). Inspect supervisors trucks for any damaged equipment that needs to be replaced or removed. Check for fire extinguishers, functional First Aid Kits, proper PPE, etc. The supervisor must be familiar with all company safety policies as well as federal and state regulations and make sure that everyone on the jobsite including any subcontractor or visitor is in compliance. Daily trench inspections (trench logs, soil analysis, etc.) to insure that employees are entering a safe trench. Conduct tailgate safety meetings where all employees are to sign in and in turn submit this attendance sheet to the safety officer. Motivate the employees to work safe and efficient manner. Review all incidences with safety officer and take immediate corrective action if necessary. Perform first aid duties if needed. Report any ‘close calls’ and or incidents to safety officer for review. Provide PPE to employees as needed which are given to the supervisor by the safety officer.

• Know the scope of work plan ahead.
• Risk mitigation three week look ahead form
• Audits & inspections. Tag bad equipment / log dailies
• Safety meeting identified risk exposure/ hazzards
• Controls measures
• Continuing safety education for all employees
• Secure the work area from all safety hazards

Work according to good safety practices as instructed by the safety officer or supervisor. Refrain from any unsafe act that may cause injury to yourself or a fellow employee. Use all PPE provided by the company for your protection.
Report any unsafe behavior to your supervisor. If the supervisor is the one conducting in an unsafe manor then notify the safety officer or the office immediately. Turn in all damaged hand tools including electric tools that need to be repaired or replaced. Do not use any frayed or damaged extension cords. If operating equipment do a walk around inspection and make supervisor aware of anything that needs to be fixed. Do not enter any unshored or improperly sloped/benched trench, five feet or more in depth. Be aware of the location of fire extinguishers and First Aid Kits which shall be located in supervisor’s truck. Use good housekeeping methods. REMEMBER: SAFETY IS AN ATTITUDE. BE AWARE OF IT.
STANDARDS & PROCEDURES

All accidents, incidents and near misses shall be reported to the Supervisor and/or Safety Officer immediately. This includes injuries, equipment damage, property damage, etc. All reports shall be completed by the safety officer and be filed in the main office.The O.S.H.A. 300 log shall be updated as needed by the safety officer and kept in the main office as well. Back Up Alarms (audible alarms). All bi-directional machines, such as nine wheel rollers, compactors, front-end loaders, bulldozers, and similar equipment, shall be equipped with a horn, distinguishable from the surrounding noise level, which shall be operated as needed when the machine is moving in either direction. The machine shall be maintained in an operative condition in accordance with 29 CFR 1926.602 (a) (9). All equipment that has an obstructed view to the rear shall have a back up alarm. If the back up alarm on a piece of equipment is nonfunctional then the operator needs a spotter on the ground to assure that all is clear prior to backing up, until the alarm is fixed or replaced. 29CFR 1926.602(a) (9) (ii)

An adequate supply of potable water shall be provided in all places of employment.Potable water containers to dispense drinking water shall be capable of being tightly closed, and equipped with a tap. Water shall not be dipped from containers. All water containers shall be marked as to the nature of its contents and is not to be used for any other purpose. Everyone is to drink from their own cup. The common drinking cup is prohibited. Where single service cups are supplied both a sanitary container for the unused and a receptacle for the used cups shall be provided. Every supervisor shall have a water jug on their truck which they are responsible to keep full of water and keep clean. 29CFR 1926.51(a)–1926.51(a) (5)

Dust control shall be done by the use of a water truck, water buffalo, hose, hydro seeding, etc.

Milenium Inc. does not allow the use of personal cell phones on the job site. All personal cell phones should be left in your vehicle. The time to make personal calls is during your lunch period, not during work hours. It is dangerous to operate equipment while talking on the phone. All your attention should be on running the equipment safely. It is just as unsafe to be on the phone while you are on the ground with equipment moving around you. In the case of an emergency that your family needs to get a hold of you they can call the office and the office can then call your supervisor to let you know. This should only be done in the case of an emergency. If an employee is caught making personal calls during company time he/she will at a minimum receive a write up. If he/she is operating a piece of equipment while on the phone, he/she will receive a minimum of a write up and a 5 day suspension. Depending on the employee’s prior record the employee may receive a write up, suspension or termination.

A confined space is defined by O.S.H.A. as large enough for an employee to enter fully and perform assigned work. It’s not designed for occupancy by the employee and has a limited or restricted means of entry or exit.
A confined space shall first be evaluated to determine if it is considered to be a permit required confined space or not. This shall be done by either the safety officer or the competent person on the job. If it is considered to be a permit required confined space entry then a permit shall be filled out and all requirements under O.S.H.A. standards 29CFR 1910.146 as well as 1926.956(a)(3) will be followed. HDD Solutions, Inc. has all the proper PPE for an entry. If a PPE needs to be attained the safety officer must be contacted with advanced notice necessary to meet the regulations. Never enter a confined space without first testing the atmospheres’ air, there are some gasses that you cannot see or smell which can cause serious illness or death.

All electric tools and extension cords shall be checked daily for frays, broken insulation, cuts, separation from either end, missing ground prong, etc. Any tools or cords with flaws shall be turned into the supervisor for repair or replacement. All broken cords or tools shall be tagged out of service or put into a locked tool box so employees can’t get to them for use. All tools or cords shall be used in conjunction with a Ground Fault Circuit Interrupter (GFCI). These need to be either built into the extension cords or be on the generators. All extension cords shall be a 3 wire cord and be made for heavy duty use. All employees using portable electric tools shall be properly trained in the safe use of tools. No guards shall ever be taken off or tied back. Any tools with missing or broken guards shall also be placed out of service.

All supervisors shall have a job folder located either in their truck or field office. This folder shall contain a list of the closest emergency facilities (i.e.) closest hospital in case of an emergency and the closest Workmen’s Comp. doctor if the injury is a non emergency. Supervisor shall share this information with employees at the start of a new job and/or on your first day on the job. 29CFR 1926.300 (b)

An excavation, defined by O.S.H.A. is a man made cut, cavity, trench, or depression in an earth surface, formed by earth removal. 29CFR 1926.650 (b) Prior to any form of excavation, a blue stake must first be completed by a certified OSHA regulated blue stake service. Should a utility be in the path of proposed excavation hand digging and/or a pot-hole machine must be used to locate its exact location. While excavating it is crucial that the operator have a competent spotter to assist with depth of trench and making the operator aware of any possible or unsafe hazards that may be buried.

No employee should ever enter a trench that is deeper then 5 feet in depth unless one of the following is in place:

• The trench walls are sloped back to the proper angle depending on soil type, which is determined by either the competent person or the safety officer. The trench may also have a series of benches on it which resemble steps.
• The trench is supported by a trench box, hydraulic shoring, timber shoring, or any other recognized means of supporting the trench walls from caving in. Then and only then may the employee enter the area of the trench that is being supported.

29CFR 1926.32(f)A competent person is someone who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.
Surface encumbrances: 29CFR 1926.651(a)All surface encumbrances that are located so as to create a hazard to employees shall be removed or supported as necessary, to safeguard employees.

29CFR 1926.651(c)Structural ramps that are used solely by employees as a means of access or egress from excavations shall be designed by a competent person. These ramps shall be placed no more then 50 feet apart. An employee cannot be more than 25 feet from an exit out of the trench. Instead of digging ramps in the side of trenches a ladder may be used as access or egress. The ladder is also required to be within 25 feet of any workers in the trench.
To view additional regulations set forth by O.S.H.A. for excavations in their entirety please see your supervisors’ computer. (29CFR 1926 Subpart P Excavations.)

Each employee at the edge of an excavation 6 feet or more in depth shall be protected from falling by guardrail systems, fences, or barricades when the excavations are not readily seen because of plant growth or other visual barrier. 1926.501(b) (7) Trenches shall only be approached at the trench box, shoring, etc. Only employees working in the area need to be around the trench.Any employee conducting work more then 6 feet off the ground shall use fall protection, i.e., full body harnesses, guardrails, safety nets etc.

All Supervisor’s trucks shall have a fire extinguisher either mounted in the back of the truck, behind the seat, or in the tool box. Make sure to ask the supervisor for its location in case of an emergency. We also have water trucks on almost every job which are a suitable means for fire protection as stated in 29CFR 1926.150(c) (2).In order to help prevent any fires all equipment should be checked daily for leaks. All leaks shall be turned into the supervisor for repair. All equipment shall be shut off during fueling.Welding shall be done away from any flammable or combustible materials and a fire extinguisher shall be close by.

Although we strive to have an accident free work places, in case of an injury it is HDD SOLUTIONS responsibility to provide First Aid service and provisions for medical care for all employees. 29CFR 1926.26Every supervisor shall have a (25+ person) First Aid Kit either behind their seat or on the tool box. Report all injuries to your supervisor, even the minor ones. Even small cuts can get infected and leave the employer with doubt of injury occurring on job if not reported on the same day. All recordable injuries shall be logged on the O.S.H.A. 300 form which shall be done by the safety officer and kept in the main office.

Only approved containers and portable tanks shall be used for storage and handling of flammable and combustible liquids. Approved safety can or Department of Transportation approved containers shall be used for the handling and use of flammable liquids in quantities of 5 gallons or less. 29CFR 1926.152 .The use of plastic gas cans is prohibited.

All hand and power tools and similar equipment, whether furnished by employer or employee, shall be maintained in a safe condition. 29CFR 1926.300 (a)
When a power tool is designed to accommodate guards, they shall be equipped with such guards when in use.29CFR 1926.300 (b). All hand-held power tools such as circular saws, chain saws, and percussion tools without positive accessory holding means, shall be equipped with a constant pressure switch that will shut off the power when pressure is released. 29CFR 1926.300(d) (3)Employers shall not issue or permit the use of any unsafe tool. 29CFR 1926.301(a) Wooden handle tools shall be free of splinters and cracks and be kept in the tool. 29CFR 1926.301(d)
Only employees who have been trained in the safe operation of the particular tool in use shall be allowed to operate tool. 29CFR 1926.302(e)

HDD Solutions, Inc. uses electronic access to Material Safety Data Sheets (MSDS) (also known as the employees’ right to know) supplied to us by the 3E Company. This program has been accepted by O.S.H.A. since 1989. It allows the employee to call 1-800-451-8346 and get all the information they are looking for on any product found on the job. All the supervisors have laptops in their trucks to also allow for a readable copy of the MSDS. A sticker with the phone number and all information needed when calling 3E Company shall be on all employee hard hat, which is to be worn at all times while on the job. (Refer to the section of the employee hand book with this information)

During the course of construction, alteration, or repairs, form and scrap lumber with protruding nails, and all other debris, shall be kept cleared from work areas, passageways, and stairs.29CFR 1926.25(a). All metal strapping is to have the ends bent over once they are cut to prevent injury, and removed from work area as soon as possible. Employees are to pick up any trash or debris that they may generate during their lunch breaks and always conduct themselves as professionals.

Ladders shall be maintained free of oil, grease, and other slipping hazards. Ladders shall not be loaded beyond the maximum intended load for which they were built, or beyond their manufacturer’s rated capacity. Ladders shall be used only for the purpose for which they were designed. Non-self supporting ladders shall be used at an angle such that the horizontal distance from the top support to the foot of the ladder is approximately one-quarter of the working length of the ladder. 29CFR 1926.1053(b) (2)-1926.1053(b) (5) (I)Ladders shall be used only on level and stable surfaces unless secured to prevent accidental displacement. 29CFR 1926.1053(b) (6)Ladders shall be inspected by a competent person for visible defects on a periodic basis and after any occurrence that could affect their use.1926.1053 (b) (15)
Employee shall face the ladder while ascending or descending and keep three points of contact with ladder at all times. (One hand and two feet or two hands and one foot) the employee on the ladder shall not carry anything up or down ladder unless it is in a pouch or backpack and the employee can use both hands to climb the ladder. Any additional tools may be lowered by a bucket and tag line.

Only trained or qualified employees shall be allowed to operate mobile equipment. All operators should do a walk around inspection of equipment (i.e. tires, fluid levels, damage, cutting edges, etc.) at the beginning of each shift. Any findings should be turned into the supervisor so they can be addressed as soon as possible. If the problem with the equipment is a safety issue or could cause further damage, then the equipment shall be red-tagged until it is fixed. Seat belts are to be worn at all times while operating any mobile equipment, company trucks, and while you are digging with excavators or backhoes.

The employer is responsible for requiring the wearing of appropriate PPE in all operations where there is an exposure to hazardous conditions. 29CFR 1926.28

A minimum of short sleeve shirts, long pants, and leather work boots shall be worn on all jobs sites. Clothing shall be in good condition and fit comfortably. Safety vests shall be worn 100% of the time you are on a job site. Make sure vests are over the top layer of clothing, it does not go under a jacket. HDD SOLUTIONS does not allow safety colored shirts to be worn in place of a CLASS 2 vest. Eye Protection must be worn: 29CFR 1926.102 Employees shall be provided with eye and face protection equipment when machines or operations present potential eye or face injury from physical, chemical, or radiation agents. All eye and face protection equipment must meet the requirements of A.N.S.I.

Employees shall wear leather work boots at all times. Whenever work is performed that may cause crushing injury to foot (jack hammer, tamper, etc.) then employee shall have on either steel toed boots or be wearing metacarpal covers over their work boots. Metacarpal covers shall be supplied by the supervisor.

29CFR 1910.138(a)Employers shall select and require employees to use appropriate hand protection when employees’ hands are exposed to hazards such as those from skin absorption of harmful substances, severe cuts or lacerations, severe abrasions, punctures, chemical burns, and harmful temperatures.

HDD Solutions, Inc. has a 100% hard hat policy while anyone is on a job site. Hearing Protection must be worn: 29CFR 1926.101. Whenever it is not feasible to reduce the noise levels or duration of exposure ear protection shall be provided. Ear plugs will be provided by either the supervisor or the safety officer. Respiratory ProtectionDepending on the type of work being done you may be required to wear an N-95 (dust mask) or better respirator, (i.e.) saw cutting, jack hammering, or on dusty days or in areas of the job were there is an unpreventable amount of dust being caused by equipment.

Every week there shall be a tailgate safety meeting held at the start of the shift on the first workday of the week. All employees must be present and sign the attendance form. This is a good time to discuss any of your own safety concerns or questions pertaining to the job. We promote employee involvement with the safety of the job and any suggestions are more than welcome. Remember there are no stupid questions when it comes to safety.

All subcontractors shall recognize their responsibility in assuring compliance with federal and state safety and health regulations, as well as all contractors’ safety policies by their employees. All subcontractors shall cooperate to the fullest possible extent to assure coordination and correlation of safety related activities concerning all personnel on respective projects. Subcontractors must follow NEC’s safety rules.

All utility damage no matter how minor needs to be reported to the safety officer for investigation. All jobs shall have a blue stake done prior to the start of work; this shall be done by the safety officer. All utilities shall be located by hand prior to any equipment being put into the ground.

Property Damage, Utility Damage, Equipment Damage:For all property damage, utility damage, etc., that is deemed to be a result of any HDD Solutions, Inc. employee’s actions, the responsible employee shall receive at a minimum of a write up, drug screen and shall not be allowed to return to work until the office receives the results of the drug screen. Depending on the severity and prior employee record, the employee may receive a suspension or termination.
Employee Negligence:Any property damage, utility damage, etc., that is caused by a HDD Solutions, Inc. employee due to negligence, the responsible employee will receive a minimum of a write up, drug screen, and a 5 day suspension without pay. Depending on the severity and the employee’s prior record the employee may receive a longer suspension or termination.

Employees caught not wearing a seat belt while operating mobile equipment (including company trucks) will receive a minimum of a write up, and a 5 day suspension. Depending on employee’s prior record the employee may receive a longer suspension or termination.

If an injury to a HDD Solutions, Inc. employee is deemed as being the fault of an HDD Solutions, Inc. employee then the employee will receive a minimum of a safety write up, drug screen, and possible suspension. Depending on severity, employee may receive a suspension or termination.

Please refer to your HDD Solutions, Inc. Employee Handbook section: 716 Progressive Discipline.